Variation to venue: Venue and supervisor suitability and costs

• The venue must have a lockable room with no external access, for the storage of assessment materials before and after assessment (a locked filing cabinet is not sufficient; any external windows or doors must have security covering, e.g. metal security mesh, steel door grate). Assessment materials must be stored securely from delivery to collection. Only the approved assessment supervisor may have access to the room and assessment materials.
• Supervisors must be able to sign for delivery of materials at the venue, in the scheduled delivery window, prior to assessment.
• There must be a quiet suitable space for the student to complete assessment.
• Internet connectivity is required. Printing and scanning facilities may also be needed.
• The venue must open early enough to enable the supervisor to complete all requirements for assessment prior to the assessment start time. Morning start times are typically 8 or 9 am, local time but will be determined by QCAA in line with the external assessment timetable.^*
• The venue must allow access to QCAA-authorised persons to administer or quality assure the assessment processes as required.

• The venue must have a lockable room with no external access, for the storage of assessment materials after assessment (a locked filing cabinet is not sufficient; any external windows or doors must have security covering, e.g. metal security mesh, steel door grate). Assessment materials must be stored securely prior to collection. Only the approved assessment supervisor may have access to the room and assessment materials.
• There must be a quiet suitable space for the student to complete assessment.
• Internet connectivity and printing and scanning facilities are required (assessment materials must be printed at the venue – not in a public space).
• The venue must open early enough to enable the supervisor to complete all requirements for assessment prior to the assessment start time. Morning start times are typically 8 or 9 am, local time but will be determined by QCAA in line with the external assessment timetable.^*

The supervisor must:

• not have any conflict of interest in undertaking the role, e.g. not be a student’s family member or relative (including persons related by marriage), family friend or tutor
• be able to communicate in English
• be able to supervise the assessment at the time and date specified by the QCAA
• be able to fulfil all required duties
• not negotiate or request payment from the student directly (see Costs)
• be available for the QCAA to contact them during business hours.

• being available to rehearse administrative tasks prior to assessment at the direction of the QCAA (this will be required for assessment with digital stimulus)
• taking delivery of assessment materials at the approved venue on set delivery dates approximately one week before assessments (more than one delivery during the assessment period may be required)
• checking materials and storing them securely at the venue
• accessing and printing administration materials from the QCAA Portal
• accessing and printing assessment materials from the QCAA Portal if required. Assessment files need to be decrypted and printed just prior to the start of the assessment session, so access to the internet and printer at the venue (not in a public space) is essential
• downloading digital materials from the QCAA Portal if required (including decryption and transfer to the student’s device)
• administering assessment as directed, at the time confirmed by the QCAA ^**
• packing student responses for courier collection
• uploading digital materials if required. This must occur at the venue immediately after assessment
• completing all required administrative tasks in the QCAA Portal before, during and after each assessment session
• being available for courier collection of assessment materials at the venue, after assessment is complete

• being available to rehearse administrative tasks prior to assessment at the direction of the QCAA
• accessing and printing administration materials from the QCAA Portal
• accessing and printing assessment materials from the QCAA Portal. Assessment files need to be decrypted and printed just prior to the start of the assessment session, so access to the internet and printer at the venue (not in a public space) is essential
• downloading digital materials from the QCAA Portal if required (including decryption and transfer to the student’s device)
• administering assessment as directed, at the time confirmed by the QCAA**
• scanning and uploading student responses to the QCAA Portal after each session. This must occur at the venue immediately after assessment. Hard copies must also be packed for courier collection
• uploading digital materials if required
• completing all required administrative tasks in the QCAA Portal before, during and after each assessment session
• being available for the collection of materials at the venue after assessment. The supervisor must be able to receive emails from the courier regarding collection