The QCAA
When a Queensland secondary school hosts a student who is unable to attend their main learning provider (MLP) for external assessment, the QCAA will:
- advise the student’s name, LUI, timetable, assessments and access arrangements and reasonable adjustments (AARA) via the External Assessment (EA) application in the QCAA Portal
- deliver required assessment materials to the venue.
The host school
The host school must:
- acknowledge the variation to venue notification in the EA application in the QCAA Portal (an email notification is also sent to all EA coordinators and assistant EA coordinators; a variation to venue quick step is available via the Help menu in the EA application)
- provide the student’s MLP with *
- arrival times
- assessment start times
- venue information, e.g. a map
- contact information — who the student should contact and when and how they should contact them
- provide a secure, quiet space where the student can complete assessment (seat students from other MLPs together as a separate grouping from the school’s students)
- follow the Directions for administration: External assessment for the student, including
- checking material delivery and ensuring the security of assessment materials
- managing the supervision of assessment, including for students approved varied seating, extra time, rest breaks or rescheduled assessment
- checking student equipment and identification as they are admitted for assessment (photo ID is required if the student is not known)
- completing all required administrative tasks (seating plan, temporary absence and AARA time record, incident record, attendance roll, material packing and return)
- implementing approved AARA
- liaise with the MLP if the student is impacted by illness or misadventure (an illness and misadventure application can only be submitted by the MLP).
*The Approved variation to venue for external assessment: Information for students template (DOCX, 63.3 KB) is available to assist in communicating venue information.
The MLP
See responsibilities of MLPs when a variation to venue is approved.
- Last updated:
- 6 February 2024
